General Information 

Library Users

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Use of Libraries by Members. The following members of the UP System may use the library resources subject to the rules and regulations governing their use:

• All bona fide students, faculty and employees, members of the Board of Regents and officials of the University
• Retired faculty members specifically granted off-campus-reading privileges by the Board of Regents
• Visiting scholars with university appointments
• Cross registrants from other colleges and universities, and special students
• Use of Libraries by Non-members. The following non-members of the University may use the library resources within library premises subject to the rules and regulations governing their use:
• Alumni, former faculty members and students honorably discharged from the University
• Graduate students from other schools
• Government and private researchers

Use of Library Resources

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The use of the different types of library services shall be subject to the following conditions:

• General Reference Books. General reference books and materials (encyclopedias, dictionaries, atlases, etc.) shall be for room use only. General reference books may be issued for classroom use upon the request of a faculty member, but these shall be returned within the day.
• Theses, Dissertations, AV materials and Periodicals. Theses, dissertations, and periodicals shall be for room use only. However, faculty and officials of the University may borrow a periodical, other than the latest issue for a period of not more than one (1) week.
• Reserve Books. Reserve books (required reading materials for courses offered during the semester/ summer) shall be lent for room use and recalled an hour after issue. It may also be borrowed for overnight use upon filling up a reservation slip and be returned not later than 9:00 A.M. the next working day.
• Circulation and Filipiniana Books. Books for home use are usually loaned for two weeks.

Specific policies on the use of Use of Library Resources (see link)

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*All students who are covered by the 2007 revised tuition and other fees are given free Internet access for 20 hours per semester/summer upon presentation of the given Internet Use Card.

Registration for Library Privileges

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Bona fide members of the University who register for library privileges shall be required to obtain the following:

Student ID card valid for the current semester; or,

Faculty/Staff ID card or appointment papers;

Active email account;  and

Library clearance

Specific Guidelines on Student's Identification Card

The ID card of a student is issued by the Registrar.

The duly authorized staff of the library countersigns his ID card upon presentation of his Form 5 provided he has no outstanding account with the U.P. Library.

The ID card of a cross-registrant from within or outside the University and that of a special student and/or non-degree student is countersigned by the duly authorized staff provided he has paid his library fee and has no outstanding account with the U.P. Library.

The ID card of a student on residence will only be countersigned upon payment of his library fee as manifested in his Form 5. Otherwise, he is treated as an alumnus or former student.

A student who has no ID card (e.g. new student or one who has lost his ID card but applied for replacement) may be issued a temporary pass by the Head Librarian upon presentation of his Form 5 and official receipt of ID card replacement. 

Borrowing Privileges

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Undergraduate students

5 circulation books for 2 weeks

2 reserve books for overnight

Graduate students

10 circulation books for 2 weeks

2 reserve books for overnight

Faculty

10 circulation books for 1 month

Serials (non-current) for 1 week

Said materials may be renewed once

Research, Extension and Professional Staff (REPS)

10 circulation books for 2 weeks

Administrative Staff

5 circulation books for 2 weeks

Non-UP Members

Room-use only

Recall of Books

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Any book on loan may be recalled if:

officials of the University have an urgent need of the book ;

a book is to be placed on “Reserve” for a course (as requested by the faculty member);

it is overdue ;

or the libraries are conducting their mandated annual inventory.

Loss of Library Resources

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Loss of any library book. Any person who loses a book shall immediately report to the section where he/she has borrowed the book.  The borrower shall either replace it with the same title, replace it within thirty (30) days with another title to be selected by the librarian, replace with a good photocopy, or pay its current replacement value. In all cases, the borrower shall pay a fine equivalent to 50% of the cost of the book.

Loss of Periodical. Any person who loses or fails to return a periodical after recall shall either replace it with the same title and issue number within thirty (30) days or pay its current replacement value, and pay a fine equivalent to 50% of the cost of the periodical.

Loss of AV material. Any person who loses or fails to return an AV material shall either replace it with the same title, or pay its current replacement value, and pay a fine equivalent to 50% of the cost of the material.

Violations and Penalties

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Violations of the Use of Special Collections and Archival Materials. Violation of the rule on the use of special collections and archival materials shall mean suspension of library privileges not exceeding one month.

Mutilating or Stealing Library Properties

Any person who shall deface, mutilate, appropriate for himself, or steal any library material or property shall replace it or pay its current replacement value and pay a fine of not less than three hundred pesos (Php300.00) but not more than fifty percent (50%) of the current cost of the book whichever is higher. This is without prejudice to the imposition, in appropriate cases, of an additional penalty of suspension or expulsion to be imposed after due process, by the Chancellor upon the recommendation of the University Librarian through the Dean.

Falsification and Use of Someone Else’s Identification Card

Any person who falsifies the identification card shall, after due process, be suspended from the University for not more than one semester.

Any person who uses an identification card not his own shall have his library privileges suspended for not more than one semester.

Disorderly and Disruptive Behavior

Any person engaged in disorderly conduct such as drunken behavior creating disorder, disruptive behavior, e.g. excessive noise, loud discussions etc.; or improper behavior, e.g. smoking, eating within the library premises shall be asked by the Librarian to leave the library premises and shall be subjected to suspension of library privileges for not more than two weeks.

Refusal or Failure to Settle Library Accounts

Any person who after due notice shall refuse or fail without just cause to settle library accounts or obligations:

shall not be allowed to register

shall not be permitted to use the University libraries 

shall not be issued a University clearance

 

Sections and schedule

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Archives

Circulation

Cordillera Special Collection Library

Filipiniana

Graduate Resource Center

Internet/Multimedia

Reference

Reserve

Serials